As the business world becomes increasingly competitive, companies must differentiate themselves in their heavily saturated industries by developing smooth business operations.
The key to an effective business strategy is the seamless coordination between ERP (Enterprise Resource Planning) and CRM (Customer Relationship Magamanent) software. Companies can only share product data, create invoices, and generate insightful reports through this collaborative effort.
This is why more and more business owners are looking for a QuickBooks and HubSpot integration. Synchronizing the work of HubSpot as a CRM platform and QuickBooks as an ERP tool leads to improved marketing and sales, driving the growth and success of a business.
In this article, we shall take a closer look at the HubSpot QuickBooks integration, how it works, why it's important, and how you can set one up to see your business expand.
HubSpot is one of the leading content management system platforms, with inbound marketing services enabling companies to create content that caters to their target audience.
Although the HubSpot CRM offers efficient marketing automation tools, it needs to provide the infrastructure to create invoices and manage financial data. This is where HubSpot's ability to integrate with other tools seamlessly comes in handy.
One of these tools is QuickBooks, a popular accounting and financial data management app. Many HubSpot users rely on QuickBooks Online to review and edit their invoice details, which is why ensuring a smooth HubSpot QuickBooks integration is essential.
A QuickBooks HubSpot integration effectively allows businesses to synchronize their marketing and accounting software to generate a complete picture of their customer under one system.
Now that we have established what a HubSpot QuickBooks integration is let's take a closer look at why companies would need such a collaboration.
A QuickBooks Online integration aligns the different teams across a company by ensuring that the marketing and sales team can communicate effectively with the finance and accounting team.
A QuickBooks and HubSpot integration can sync QuickBooks customers with HubSpot's customer relationship management software. This means that all your customer details, like customer invoices and sales data, are stored in one platform, making it easier for sales and support teams to serve customers more efficiently.
Since a HubSpot QuickBooks integration creates a smooth communication channel between different departments within a company, it is easier to coordinate the actions between issuing a proposal and receiving and collecting invoices. This coordination is key to improving the cash flows within a company.
A QuickBooks HubSpot integration means you do not require personnel for manual data entry into your HubSpot account. Not only is this time cost-effective, but it also ensures accurate data is recorded as workflow automation reduces human error.
A HubSpot QuickBooks integration generates multiple data points to automatically create custom reports that contain invoice information, payment status, and sales growth.
At this point, it's clear that a HubSpot QuickBooks integration is vital to creating a cohesive business on HubSpot's CRM platform. We have discussed why you would need to integrate HubSpot and QuickBooks, so let's move on to explore the common uses of such an integration.
One of the primary uses of a HubSpot QuickBooks integration is syncing contacts between two systems. Integrating HubSpot and QuickBooks automates this process, which is more efficient than manually entering data. There are two ways to sync contacts: HubSpot to QuickBooks syncing and QuickBooks to HubSpot syncing.
This feature is only available for QuickBooks to HubSpot product sync, and a HubSpot default integration does not include this option. Instead, you must invest in a third-party integration tool to carry out this process.
The HubSpot default integration offers this feature, but only for new contacts. Any further payment made in QuickBooks instantly enters into its related HubSpot contacts in this sync.
Similar to contact syncing, product syncing also involves two processes, a QuickBooks to HubSpot sync and a HubSpot to QuickBooks sync. A QuickBooks to HubSpot products sync and can be managed using an automation tool.
The QuickBooks HubSpot integration is also commonly used for creating invoices. This option is available in the default integration, allowing users to develop an invoices section within HubSpot. Any invoice created in HubSpot will automatically be connected to its HubSpot record, along with the invoice status being synced to its relevant invoice data.
One of the most popular uses of the QuickBooks HubSpot integration is the linking of invoices with HubSpot's interface. This feature lets users manually link invoices with any deals, records, contacts, and companies featured on HubSpot. It also keeps users updated on HubSpot's invoices section. Although the status of an invoice is synced automatically, the Invoice has to be linked manually. Invoice linking is included in the default integration and requires no third-party tools.
A QuickBooks integration can trigger workflow automation using new invoice deal properties such as invoice recipient, number or date. Examples of this can be seen in transactional emails on billing, invoice reminders, overdue payment reminders, and successful payment notifications.
A QuickBooks HubSpot integration plays an essential role in reporting financial data. A QuickBooks and HubSpot integration allows users to create reports and dashboards based on invoice data from QuickBooks. This data is then linked to its original source so that marketing and finance teams can analyze the 'Return on Investment' of different marketing sources.
Now that we have discussed the many uses of a QuickBooks HubSpot integration, let's look at the limitations this integration faces.
HubSpot's ability to smoothly integrate with other apps is one feature that earns it its place as a leading marketing platform. Integrating QuickBooks into your HubSpot account is simple; with these five steps, you should have no problem setting up your QuickBooks account.
You can create HubSpot workflows yourself or use a workflow template. Here are the steps involved in designing your workflow.
Marketplace apps can make your QuickBooks HubSpot Integration more effective and bypass the limitations you may encounter during the default integration. Here is a compilation of such apps.
QuickBooks Desktop Sync:
This app helps users integrate QuickBooks Desktop with HubSpot, a feature not available in the default integration.
IntegrateIQ:
IntegrateIQ features two-way syncing while providing support for HubSpot Custom Objects.
Quote to QuickBooks:
This app automates the transfer of HubSpot quotes to estimates in QuickBooks.
Third-Party Bridges:
These apps connect HubSpot and QuickBooks for specific purposes. Examples of third-party bridges are Zoho Flow, Zapier, and Integrately.
An effective HubSpot and QuickBooks integration can be the driving force behind achieving a business's marketing and sales goals and its overall growth.
This article has looked at how this integration works and how you can set your own. After going through this article, you are ready to embark on your journey to establish a QuickBooks integration.